Office Support Role

Provide a mix of office support and facilities related tasks. This role will require working in office Monday through Friday.

Client Details

Asset Management | Financial Services

Description

Facilities Operations

• Manage the upkeep and functionality of office systems including HVAC, plumbing, electrical, landscaping, and overall building operations
• Liaise with external service providers and contractors for facility repairs, maintenance tasks, and system upgrades, including supervision of any work performed outside regular business hours
• Perform routine site walkthroughs to ensure adherence to health, safety, and environmental standards
• Oversee budgeting for facility-related expenses, monitor costs, and manage negotiations for service agreements
• Act as the primary responder to facility-related incidents or employee concerns, resolving issues promptly
• Communicate with building owners and local agencies on matters concerning property maintenance, improvements, and billing coordination

Office Coordination

• Greet and assist visitors, serving as the primary front-desk representative
• Handle incoming calls by answering, screening, and directing them to the appropriate personnel
• Collaborate with building security services to manage visitor access and ensure office safety
• Maintain inventory of office and kitchen supplies, managing purchasing and restocking processes
• Organize and facilitate daily lunch orders as provided by the company
• Administer office seating arrangements and manage space allocation for both staff and guests
• Provide support to onsite employees, including help with basic tech setup or troubleshooting
• Schedule and coordinate use of meeting rooms, ensuring all requirements such as AV setup and catering are fulfilled
• Ensure office tidiness during working hours and coordinate third-party cleaning services after hours

Profile

• Demonstrated background in both facilities management and office operations
• Strong familiarity with building infrastructure, routine maintenance, and applicable local laws
• Highly organized with excellent multitasking and attention-to-detail capabilities
• Outstanding communication and people skills
• Must reside in or near Palm Beach, FL

Job Offer

• Competitive compensation and benefits package
• Full-time, permanent role based in Palm Beach, Florida

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.