Legal Secretary

The Legal Secretary will provide comprehensive administrative and legal support to multiple attorneys, ensuring seamless coordination of tasks and adherence to firm processes. The role requires experience in commercial litigation, a strong understanding of state and federal court procedures, and proficiency in managing high-volume, fast-paced workflows.

Client Details

A premier litigation boutique recognized as a leader in high-stakes commercial litigation. This firm prides itself on hiring top talent, fostering a supportive and growth-oriented environment, and delivering exceptional results for clients nationwide. With offices in New York, Houston, Los Angeles, and Seattle, the firm handles complex cases for both plaintiffs and defendants across various industries.

Description

• Provide high-level administrative support to attorneys, including drafting, editing, formatting, and producing legal documents and correspondence.
• Prepare and file pleadings and legal documents in state and federal courts, ensuring compliance with procedural rules.
• Manage attorney calendars, including scheduling meetings, court appearances, and other appointments while tracking critical deadlines.
• Organize and maintain electronic and physical client files, ensuring accuracy and accessibility.
• Handle timekeeping and billing, including entering attorney time, reviewing pro forma bills, and preparing final invoices.
• Coordinate travel arrangements, including itineraries, accommodations, and transportation for attorneys.
• Prepare documents for trial, including tables of contents and authorities (TOC/TOA) and other critical case materials.
• Perform general administrative tasks such as answering calls, managing mail, handling expense reimbursements, and maintaining office supplies.
• Provide backup support to other legal secretaries as needed.
• Assist with closing client matters by preparing closing documents, signature pages, and binders.

Profile

• Experience: 3 to 12 years of commercial litigation experience, preferably supporting 5 or more attorneys simultaneously. Am Law 100 firm experience is strongly preferred.
• Technical Skills: Proficiency in Microsoft 365 (Word, Excel, PowerPoint, Outlook), e-filing in state and federal courts, docketing, and litigation procedures.
• Organizational Skills: Strong multitasking and prioritization abilities in a fast-paced environment.
• Communication: Excellent written and verbal communication skills, with the ability to draft correspondence requiring minimal editing.
• Work Ethic: Detail-oriented, proactive, and able to work independently or collaboratively as part of a team.
• Additional Skills: Familiarity with TOC/TOA preparation, calendaring systems, and legal document management.

Job Offer

• Benefits: Comprehensive package, including medical, dental, life, and disability insurance, 401(k) with profit-sharing, transportation allowance, paid holidays, and parental leave.
• Hybrid Work Environment: Following a 90-day probationary period, employees may transition to a hybrid schedule (4 days in-office, 1 day remote).
• Schedule: Full-time position, Monday-Friday, 37.5 hours per week (7.5 hours per day).
• Location: Manhattan, New York.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.