Legal Secretary

Our client is seeking an experience Legal Secretary to join their Midtown Manhattan law firm. As the Legal Secretary, you will collaborate with the Secretary team, support Attorneys, and work alongside Paralegals. You will have strong tenure in your previous roles and be ready to take on a new position.

Please note that there are multiple openings for this position with this law firm.

Client Details

Litigation Law Firm

Description

• Provide high-level administrative support to assigned attorneys
• Assist attorneys with drafting, editing, formatting, and producing legal documents, correspondence, and other materials with a high degree of accuracy
• Prepare and file pleadings and other legal documents with state and federal courts
• Maintain client files (electronically & physical) - ensuring they are up-to-date, complete, and accessible
• Oversee multiple attorney calendars for scheduling meetings, court appearances, and other key appointments.
• Communicate with attorneys on updates for deadlines and time-sensitive obligations
• Review and edit documents for proper formatting, grammar, and spelling
• Handle attorney timekeeping and billing by entering time, reviewing pro forma bills, and preparing final billing statements and cover letters for client submission
• Manage the intake process for new client matters, ensuring all relevant information is gathered and recorded for effective case management
• Answer incoming calls and emails for attorneys and communicate messages
• Meet and greet incoming visitors and clients with a professional and responsive manner
• Coordinate travel logistics including booking flights, accommodations, and transportation
• Assist with closing client matters by preparing and formatting closing documents, signature pages, and binders in accordance with firm standards
• Work closely and act as backup support to the legal & administrative staff team
• Assist with general administrative and office support duties as needed throughout the office

Profile

• Bachelors Degree is preferred
• Strong tenure in a previous law firm
• 3-10+ years of experience as a Legal Secretary
• Previous experience with ECF filing
• Excellent communicator - written & verbal
• Ability to be problem solution oriented
• Ability to be flexible and adaptable
• Ability to work in a very fast paced environment
• Ability to work on-site 4x per week in New York City
• Willingness to travel for trials, arbitration, hearings, and other case-related projects. Ability to work overtime as needed.

Job Offer

Please note that there are multiple openings for this position with this law firm.

• Competitive benefits package
• Annual Reviews
• Discretionary year end bonuses
• Medical, dental, life, and disability insurance
• 401K and profit-sharing plans

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.