Accounts Payable Administrator - Legal/Aderant-3E

Our client, a well-known law firm based in Stamford, CT, is looking for an experienced AP Admin. This is a FTE role and the successful candidate will have 3+ years of AP & Aderant/3E experience.

Client Details

Well-known law firm based in Stamford, CT. This role is 5 days per week in office, and offers an individual with 3+ years of AP & Aderant/3E experience a chance to join a stable team at a reputable legal firm in the region.

Description

This role will involve you to:

* Process vendor invoices, reimbursements, client disbursements and credit card transactions in Aderant (Firm account system) with General Ledger coding and transaction description
* Review vendor payments for net terms and accuracy; collaborate with requestors on rush payments
* Process credit card statements in Aderant; collaborate with cardholders on coding adjustments
* Process Positive Pay, send Account Reconciliation (ARP) to Firm's financial institution and confirm receipt prior written check distribution
* Manage voided check process (includes, stop payment notification)
* Monitor and manage Aderant for outstanding checks
* Maintain detailed Accounts Payable records (for future reference or audit)
* Monthly reconciliation of Accounts Payable sub-ledger to General Ledger
* Maintain up-to-date vendor information for Aderant, documentation and historical records (i.e., W-9, banking instructions and wire instructions)
* Establish and maintain relationships with vendors, Office Administrators and key stakeholders; respond to inquiries and resolve discrepancies and/or issues in a timely manner
* Prepare Accounts Payable reports (i.e., monthly aging, open invoices, outstanding checks, payment listing and history)
* Serve as Aderant subject matter expert for Accounts Payable; including, but not limited to, troubleshoot and resolve issues, stay current on new features and capabilities, develop training materials, provide guidance to key stakeholders and new users and an active participant during implementation and/or upgrades
* Identify Accounts Payable inefficiencies, recommend and implement improvements for compliance, to increase efficiency and accuracy
* Knowledge of Finances Chart of Accounts (for invoice coding)
* Annual coordination of Form 1099 process
* Collaborate with team members and support cross-functional responsibilities when needed

Profile

The successful candidate will have:

* Bachelor degree in Accounting, preferred
* Minimum three (3) years related experience
* Extensive experience with Enterprise Resource Planning (ERP) systems, within Accounts Payable function
* Proficiency in Aderant/3E, Excel, Microsoft Office and Outlook
* Excellent communication skills, both verbal and written
* Exceptional organization skills and attention to detail
* Able to prioritize, multitask and manage time effectively

Job Offer

Very competitive compensation & benefits package!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.