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Legal Billing Coordinator

Michael Page San Francisco, CA (Onsite) Full-Time
$35.00 - $50.00/Hour

Our client, a AM Top 100 legal firm based in North Beach, San Francisco, is looking for an experienced Legal Billing Coordinator. This is a temp role, and the successful candidate will have 1+ year of legal billing experience & be immediately available to start a new role.

Client Details

AM Top 100 legal firm based in North Beach, San Francisco. This role is 5 days per week in office but offers hybrid flexibility down the line & offers an individual with 1+ year of legal billing experience a chance to work in one of the best law firms in the country.

Description

This role will involve:

  1. Maintain a thorough knowledge of client terms, discount arrangements, lawyer and client preferences while ensuring:
  • Invoices are issued timely and accurately, inclusive of client terms and discounts
  • Best practices are used to create, present and distribute pro formas and client invoices
  • Compliance with firm and outside counsel guidelines is maintained
  • E-invoices are submitted on a timely basis with all necessary supporting documentation
  • Revisions to invoices are addressed and resolved on a timely basis.
  • Manage the unbilled inventory for an assigned group of lawyers:
    • Ensure consistent and regular communication with lawyers regarding aged balances
      Leverage secretaries and firm management to escalate problem accounts
    • Make recommendations for write-offs of aged or disputed balances where appropriate
  • Respond to information requests from lawyers, clients and administrative staff related to inventory levels, time and cost entries, billing reconciliations, outstanding receivables and unapplied cash
  • Communicate firm policies and guidelines to lawyers and clients as appropriate
  • Support client and partner requests for accrual information
  • Produce and distribute standard unbilled proformas which recap client/matter time and disbursements
  • Analyze short paid invoices and determine the correct course of action to resolve
  • Utilize firm standard reporting tools to respond to requests for information, particularly Excel and BRL dashboards
  • Assist with the application of unidentified cash receipts, ensuring prompt resolution;
  • Assist timekeepers and secretaries with diary entry issues and transfers between matters.
  • Ensure that requests for alternative fee arrangements are communicated to the Pricing Committee for review and ultimate disposition;
  • Maintain documentation of procedures, deadlines, and other client and lawyer preferences related to billing and collection;
  • Provide audit letter assistance to lawyers and secretaries by quickly responding to requests for period-ending balances.

    • Profile

    The successful candidate will have:

    • MUST HAVE billing software experience with 3E, Elite or Aderant
    • Strong analytical and critical thinking skills
    • A minimum of 1 year legal billing experience
    • Must be a team player with strong interpersonal skills
    • Possess a high degree of confidence and professional maturity and demonstrate excellent oral and written communication skills
    • Superior customer service and a demonstrated ability to work in challenging and dynamic environment
    • Self-directed with a strong work ethic; capable of working independently with limited supervision
    • Ability to occasionally work outside of established business hours and adjust personal schedule to meet deadlines is required

    Job Offer

    Very competitive compensation & benefits package!

    MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

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    Salary Details

    This salary was provided in the Job Posting.
    $35-$50
    Hourly Salary

    Job Snapshot

    Employee Type

    Full-Time

    Location

    San Francisco, CA (Onsite)

    Job Type

    Legal

    Experience

    Not Specified

    Date Posted

    08/27/2025

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