Billing Coordinator

This candidate will support billing, collections, and time correction teams by managing overflow tasks related to attorney accounts and financial reporting. Key duties include producing and editing invoices, handling client account inquiries, submitting bills through e-billing systems, and assisting with administrative and process improvement tasks.

Client Details

Our client is a prestigious American law firm headquartered in New York City, renowned for its expertise in corporate law, litigation, tax, and financial regulation.

Description

• Generate prebills and ad-hoc reports as needed or on a scheduled basis (monthly, quarterly, or upon task completion)

• Support the editing and finalization of draft invoices in alignment with attorney or coordinator instructions and client billing guidelines

• Provide updated commentary on unbilled fees and aged account balances for assigned client matters

• Collaborate and cross-train with team members to ensure coverage and effective handling of attorney and client inquiries

• Assist in preparing and submitting invoices through third-party e-billing platforms, ensuring compliance with client requirements

• Respond to incoming calls on the billing hotline, directing them to the appropriate personnel or taking messages when necessary

• Perform administrative tasks such as retrieving electronic documents, including expense receipts and invoice copies

• Participate in testing and documenting new procedures and systems related to client account billing

Profile

Qualifications and Skills

• Strong aptitude for mathematics and analytical thinking

• Proven ability to manage diverse tasks and meet tight deadlines

• Dependable, punctual, and highly reliable

• Proficient in Microsoft Excel, Outlook, and other relevant software applications

• Excellent interpersonal skills with a collaborative and team-oriented mindset

• Capable of working independently with minimal supervision

• Demonstrates professionalism and a positive attitude when working with attorneys and staff

• Exceptional written and verbal communication abilities

• Committed to maintaining strict confidentiality of firm and client information

Education and Experience

• Bachelor's degree from a four-year college or university preferred

• Minimum of three years' experience in a major law firm environment

• Familiarity with Aderant Expert or equivalent accounting systems such as Elite or 3E

• Working knowledge of various eBilling platforms, including but not limited to eHub, BillBlast, Tymetrix, Serengeti, Collaborati, CounselGo, CounselLink, and Passport

Job Offer

Competitive pay and a strong benefits package.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.