Office and Facilities Manager - Palm Beach, FL

Our client is seeking an Office/Facilities Manager for their Palm Beach, Florida office. You will oversee daily operations and maintenance of a corporate office building. Applicants should have experience with property management and office administration. This role will on-site in Palm Beach, Florida.

Client Details

Asset Management | Financial Services

Description

Facilities Management

• Oversee the maintenance and repair of office infrastructure, including HVAC, plumbing, electrical systems, landscaping, and general building management
• Coordinate with external vendors and contractors for repairs, maintenance, and upgrades, including overseeing after hours or weekend work, as required
• Conduct regular inspections to ensure compliance with health, safety, and environmental regulations
• Manage facility-related budgets, track expenses, and negotiate service contracts
• Respond to facility-related emergencies or employee needs and resolve issues
• Interact with local jurisdictions and building-ownership regarding property updates, repairs and invoice reconciliation

Office Management

• Serve as the main & first point of contact for visitors or guests
• Answer, screen, and transfer incoming calls to the proper employee
• Partner with third party security for visitor management and building security
• Manage office supplies and pantry inventory, including ordering, stocking, and purchasing items
• Manage in-office lunch orders, as provided by the firm
• Oversee office occupancy and seating plans for regular employees and visitors
• Work closely with on-site employee including assistance for any technology needs
• Coordinate conference room bookings and ensure meeting requirements are met for AV, catering, etc.
• Maintain office cleanliness during business hours, manage vendor relationship for after hours cleaning via third party provider

Profile

• Must have proven experience in facilities management & office administration
• Excellent knowledge of building systems, maintenance procedures and local regulations
• Strong organization and multitasking skills with attention to detail
• Effective communication and interpersonal skills
• Must be local to Palm Beach

Job Offer

• Competitive salary & benefits
• Permanent opportunity in Palm Beach, FL

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.