Billing Coordinator

The Billing Coordinator will oversee the full client billing cycle, working closely with partners and legal teams to ensure accurate, timely invoices that comply with firm and client policies. This role requires strong communication, attention to detail, and the ability to manage multiple billing processes in a fast-paced legal environment.

Client Details

This is a prestigious, global law firm known for its international reach, commitment to legal excellence, and a collaborative, inclusive culture. With offices in major financial and political centers worldwide, the firm serves a broad range of clients, including corporations, governments, and financial institutions.

Description

• Manage the entire monthly client billing process, including preparing and distributing prebills and final invoices

• Coordinate with partners, associates, and secretaries to process billing comments and revisions

• Monitor and obtain approvals for time transfers, disbursements, and write-offs according to firm policy

• Prepare, submit, and track e-bills, updating workflow notes as needed

• Ensure bills are posted accurately in the billing system and sent to clients with proper electronic backups

• Communicate proactively with billing partners about billing status, fee arrangements, and special client agreements

• Monitor Work in Progress (WIP) and aging levels to help partners meet billing goals

• Review matters for compliance with client agreements and outside counsel billing guidelines

• Set up new matters accurately with the correct billing codes, rates, discounts, and file numbers

• Coordinate with Accounts Payable to resolve vendor discrepancies

• Maintain billing files and documentation in line with firm policies

• Respond promptly to partner and client billing inquiries

• Escalate billing issues to the Billing Manager or Regional CFO as needed

• Prepare monthly billing projections and various billing reports and analyses as requested

Profile

The ideal candidate is a detail-driven billing professional with solid experience in legal billing operations and excellent communication skills. They are proactive, adaptable under pressure, and skilled at managing multiple deadlines while maintaining strong relationships with both internal teams and external clients.

Job Offer

The firm offers a competitive salary range of $70,000-$80,000, a comprehensive benefits package, and the opportunity to join a renowned international law firm that values inclusion, professional growth, and teamwork. The successful candidate will work in a supportive, high-performing environment with access to robust training and career development.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.