Facilities and Office Manager

This role is seeking a proactive and detail-oriented Facilities and Office Manager to oversee the daily operations and maintenance of their office space. This hybrid role blends property management with office administration, ensuring both the physical space and workplace experience run smoothly. The ideal candidate will be a hands-on problem solver with strong vendor management skills and a service-first mindset.

Client Details

The client is a well-established corporate firm based in Palm Beach, Florida, known for maintaining a polished, professional, and high-functioning office environment. They prioritize operational excellence and a seamless in-office experience for both employees and visitors. With a strong emphasis on workplace presentation and service, the firm offers a supportive, team-oriented culture and values individuals who take ownership of their role.

Description

• Oversee daily facilities maintenance including HVAC, plumbing, electrical, landscaping, and general upkeep
• Coordinate with vendors and contractors for repairs, upgrades, and after-hours work
• Conduct inspections to ensure health, safety, and regulatory compliance
• Manage facility budgets and vendor contracts
• Act as first point of contact for visitors, manage phone inquiries, and oversee building security protocols
• Order office and pantry supplies and manage daily lunch coordination
• Maintain seating charts and collaborate with IT on equipment and tech needs
• Ensure office cleanliness during the day and manage evening cleaning vendors
• Handle conference room scheduling, AV needs, and catering setup

Profile

• Prior experience in facilities and office management
• Familiarity with building systems and compliance regulations, especially in a coastal environment like Palm Beach
• Strong multitasking, organizational, and vendor management skills
• Professional communication and interpersonal abilities
• A self-starter mindset with the ability to work independently and resolve issues quickly

Job Offer

• Opportunity to take full ownership of office operations in a visible, high-impact role
• Stable corporate environment with a collaborative on-site team
• Daily in-office lunch provided by the firm
• Engaged, respectful company culture that values proactive support staff
• A role that offers variety, autonomy, and direct interaction with leadership and vendors

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.