Contracts Administrator - Hotel Renovations GC - NoVa

A leading hotel renovation general contractor is seeking a Contracts and Facilities Office Administrator to support our Project Management and Accounting teams. This role is crucial in managing project-related documentation, contracts, and facility operations. The ideal candidate is organized, detail-oriented, and tech-savvy, with experience in construction office administration.

Client Details

Our client is a leading hotel renovation general contractor with over 35 years of experience in the industry. They specialize in full-scale hotel remodels, guest room renovations, lobby refreshes, and interior upgrades, delivering seamless, high-quality renovations for some of the world's most prestigious hospitality brands, including Marriott, Hilton, Hyatt, JLL, and Host Hotels & Resorts.

With a collaborative, people-first culture, this company fosters a team-oriented environment where employees are valued and given opportunities for growth and career advancement. Their high-end, modern workspace reflects the luxury properties they renovate, making it a dynamic and engaging place to work.

Description

Project Administration & Contract Management:

• Administer project-related software (Procore, DocuSign, Salesforce, Billy).
• Prepare and manage project data from inception to completion.
• Oversee contracts, subcontracts, and change orders, ensuring proper execution and compliance.
• Communicate with clients, subcontractors, and vendors to collect W-9 forms, insurance certificates, and licenses.
• Maintain subcontractor/vendor documentation and verify Certificates of Insurance (COI).
• Coordinate annual insurance certificate renewals and assist in external year-end audits.

Facilities & Office Administration:

• Manage office and IT inventory, coordinating with service providers for setup and maintenance.
• Oversee office access & parking administration (key fobs, hard keys, garage passes).
• Schedule and coordinate office equipment repairs and maintenance.
• Handle ordering and restocking of office and kitchen supplies.

Profile

• Strong problem-solving and organizational skills
• Excellent written and verbal communication
• Ability to multitask and work independently
• 1+ years of construction office experience (Required)
• DocuSign (Required) | Salesforce (Preferred) | Procore (Trainable)
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Job Offer

• Competitive Medical, Dental, & Vision Plans
• 401K Program with Company Match
• Paid Time Off (PTO) & 11 Paid Holidays
• Tuition Reimbursement & Wellness Program
• Company-Paid Life & Disability Insurance
• Volunteer Days (16 hours per year)

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.