Office Administration Assistant

This firm is seeking a reliable and detail-oriented Office Administrative Assistant to support the day-to-day operations of our Palm Beach Gardens office. This role is ideal for someone who enjoys being the go-to person for administrative needs and thrives in a professional office setting.

Client Details

This client is a well-established law firm with a proud history of providing exceptional legal services across a range of practice areas. Known for their professionalism, integrity, and long-standing client relationships, they offer a collegial work environment and a commitment to excellence in everything we do.

Description

• Greet clients and visitors and ensure a welcoming office environment
• Answer and route incoming calls and emails in a professional manner
• Manage mail and package distribution, including scanning and filing documents
• Maintain office supplies and coordinate with vendors as needed
• Provide administrative support to attorneys and staff, including calendar management, photocopying, and document preparation
• Assist with file organization, data entry, and general clerical duties
• Ensure conference rooms are prepared for meetings and client appointments
• Support other office-related tasks and special projects as assigned

Profile

• 2+ years of administrative or office support experience, preferably in a professional services environment
• Strong interpersonal and communication skills
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Excellent organizational skills and attention to detail
• Ability to prioritize tasks and manage time effectively
• Professional appearance and demeanor
• High level of discretion when handling confidential information

Job Offer

• Competitive compensation based on experience
• Full benefits package including health insurance and paid time off
• Supportive, team-oriented work culture
• A stable and reputable firm with long-term client relationships

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.