Facilities and Office Manager

This role oversees all facilities and office operations within a corporate building, ensuring smooth day-to-day functioning, compliance, and employee support. It involves vendor coordination, building maintenance, supply management, and administrative oversight, requiring a proactive and organized individual.

Client Details

The client is a professional firm with a corporate office in Palm Beach, Florida, offering a well-maintained, service-driven work environment. The company emphasizes a high standard of operations and employee experience, with a collaborative in-office culture and attention to detail.

Description

• Manage maintenance of building systems, including HVAC, plumbing, landscaping, and repairs
• Coordinate with vendors and contractors, including for off-hours work and emergency issues
• Oversee compliance with safety, health, and environmental regulations
• Track facility budgets, reconcile invoices, and negotiate service contracts
• Greet visitors, manage incoming calls, and oversee building access/security
• Maintain office supplies, lunch coordination, seating arrangements, and cleanliness
• Liaise with IT and AV teams to support equipment and meeting room functionality

Profile

• Proven background in facilities and office management
• Strong understanding of building systems and maintenance procedures
• Familiarity with Palm Beach-specific climate needs preferred
• Highly organized with strong attention to detail
• Clear communicator with excellent interpersonal skills
• Self-starter who can work independently and manage multiple priorities
• Comfortable overseeing external vendors and ensuring compliance

Job Offer

• A multifaceted role with both operational and administrative ownership
• A leadership position in a prestigious Palm Beach corporate office
• Daily interaction with internal teams and external vendors
• High autonomy and ability to make impactful decisions
• A supportive and professional work environment focused on excellence

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.