Invoicing Coordinator

In this role, you'll be responsible for preparing and issuing invoices once projects are completed, while partnering closely with accounting, leadership, and project teams to ensure billing accuracy. You will also oversee and refine invoicing processes to minimize discrepancies and confirm that all charges, documentation, and details are correct before invoicing is finalized.

Client Details

My client is a logistics company that specializes in coordinating the transportation, storage, and distribution of goods across domestic and international markets. They work closely with carriers, warehouses, and customers to ensure shipments move efficiently, on time, and in a cost‑effective manner.

Description

Ensure invoices and proposals align accurately with approved project pricing and scope.

• Partner with Principals, Project Managers, and Logistics teams to coordinate timely client invoicing.
• Monitor project status to support accurate progress and final billings.
• Compile and review billing documentation, validating data prior to invoice issuance.
• Verify invoices for proper classification, tax treatment, and compliance.
• Track and follow up on outstanding Purchase Orders to prevent billing delays.
• Revise and reissue invoices as needed, including supporting documentation.
• Review and confirm third‑party charges, including applicable storage fees.
• Maintain project tracking tools to monitor PO balances and invoice status.
• Support audits, specialized billing needs, and related projects while ensuring adherence to accounting standards.
• Review contracts and client billing terms to ensure compliance with agreed‑upon rates, markups, and payment schedules.
• Assist with ad hoc accounting tasks and departmental initiatives as needed.

Profile

Bachelor's degree in Accounting or a related field is required.

A minimum of 3 years of relevant accounting or billing experience is preferred.

Familiarity with SAP, PMWeb, and Ariba is strongly preferred.

• Knowledge of tax regulations, union labor environments, or time‑and‑materials (T&M) billing is a plus.

Job Offer

Competitive pay and strong benefits package

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.