Litigation Legal Secretary (NYC)

The Legal Secretary will provide essential administrative and secretarial support to a team of attorneys, ensuring the smooth operation of daily legal tasks in a fast-paced litigation firm. This role requires e-filing experience, docketing experience and experience creating TOAs and TOCs

Client Details

This role is with a well-established, boutique litigation law. The firm has locations across the US and is growing their NYC office.

Description

• Prepare and submit electronic court filings (state and federal), ensuring accuracy, proper formatting, and adherence to all jurisdiction‑specific rules and deadlines.
• Manage and maintain docketing calendars, tracking key dates, court deadlines, hearing schedules, and ensuring attorneys are updated proactively.
• Create, format, and finalize Tables of Authorities (TOAs) and Tables of Contents (TOCs) for briefs and complex legal documents.
• Draft, proofread, and revise correspondence, pleadings, motions, and other legal documents with a high level of detail and accuracy.
• Manage attorneys' schedules, including coordinating meetings, court appearances, and travel arrangements.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Maintain and organize case files, both electronic and physical, ensuring easy access to critical information.
• Assist in billing processes, including time entry and invoice preparation.
• Conduct basic legal research and retrieve necessary documents from online databases.
• Provide general administrative support, such as photocopying, faxing, and ordering supplies.
• Ensure compliance with firm policies and confidentiality standards at all times.

Profile

A successful Legal Secretary should have:

• Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook.
• Experience with e-filing for NY state and Federal
• Experience creating TOCs and TOAs
• Experience in docketing systems/calendaring
• Experience overseeing a team of attorneys as a sole secretary
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills.
• Experience in a legal environment.
• A proactive and detail-oriented approach to tasks.

Job Offer

• Competitive salary estimated at $85,000 to $115,000 annually, depending on experience.
• Comprehensive benefits package including health, dental, and vision insurance.
• Generous holiday leave and paid time off policies.
• Opportunities for professional development and growth within the organization.
• A supportive work environment located in the heart of New York City.

If you're ready to take the next step in your career as a Legal Secretary, we encourage you to apply today!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.