AP/AR Accountant - Quickbooks

Our client, a well-established food distribution company based in The Bronx, is looking for an experienced Accountant. This is a FTE role, and the successful candidate will have Quickbooks & 3+ years of AP/AR experience.

Client Details

Well-established food distribution company based in The Bronx. This role is 5 days per week in office, and offers an individual with Quickbooks experience & 3+ years of AP/AR experience a chance to work within a stable department at one of the region's biggest food distributors.

Description

This role will involve:

Accounting and Financial Administration

• Reconcile monthly bank and check reports; ensure cleared checks match issued ones.

• Process all accounts payable and receivable in QuickBooks, verifying invoice dates and payment accuracy.

• Enter monthly credit card transactions and assign general ledger codes.

• Scan, label, and electronically file all bills; maintain organized digital records by year.

• Monitor outstanding checks and follow up with vendors to confirm receipt or request stop payments if needed.

Billing and Invoicing

• Generate and email monthly rent, parking, and advertisement invoices through QuickBooks.

• Verify accuracy of memorized transactions and maintain proper invoicing sequences and file attachments.

• Manage recurring billing cycles and coordinate with internal staff for tenant charge updates or corrections.

Tenant and Vendor Coordination

• Maintain up-to-date tenant and subtenant files, ensuring current certificates of insurance, subleases, loan agreements, and other compliance documents.

• Track and calendar renewal and expiration dates for insurance and license documents.

• Enter and file tenant work orders, saving and attaching all supporting purchase orders and scanned documentation.

• Maintain and update vehicle records, customer decals, and related systems (WinPak, Flash Parking).

Office Administration

• Answer and route calls, check voicemail and fax messages daily, and direct information to relevant team members.

• Maintain organized digital and physical filing systems for contracts, work orders, and vendor files.

• Support administrative needs such as scanning, copying, and ad hoc internal reporting.

• Uphold confidentiality and professionalism when handling sensitive financial and client information.

Profile

The successful candidate will have:

• 2+ years of experience in bookkeeping, billing, or administrative coordination (QuickBooks experience required).

• Strong organizational and file management skills; high attention to detail.

• Competency in Microsoft Office (especially Outlook and Excel) and comfort learning system integrations.

• Excellent written and verbal communication skills.

• Ability to manage multiple priorities and meet recurring monthly deadlines.

• Notary Public license preferred or willingness to obtain one after hire.

Job Offer

Very competitive compensation & benefits package!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.