AP/AR Specialist

Our client, a leading industrial machinery manufacturer based in Lake Zurich, IL, is looking for an Accounts Payable/Accounts Receivable specialist. This is a temp to perm role, and the successful candidate will be immediately available to start a new role.

Client Details

Global machinery manufacturer based in Lake Zurich, IL. This role is 5 days per week in office, and offers a chance to work with a longstanding pillar in the machine manufacturing industry.

Description

This role will involve:

Accounts Receivable Responsibilities:

• Post cash receipts from customer payments (checks, wires, ACHs) and handle past-due invoice collections and discrepancy resolution.
• Partner with Customer Service, Sales, and Quality teams to resolve billing issues.
• Contact customers to resolve discrepancies and late payments.
• Apply customer payments accurately and work with the bank to resolve errors.
• Analyze customer accounts for creditworthiness before order entry or new account setup.
• Evaluate credit applications for new customers.
• Provide customized monthly statements and follow up on past-due accounts.
• Work with customers on billing, credit, returned goods, or short shipment issues.
• Process credit card payments while ensuring PCI compliance.
• Manage customer portals for payment status and invoice uploads.
• Provide W-9 forms and request sales tax exemption certificates.
• Propose process improvements for invoicing and cash application.

Accounts Payable Responsibilities:

• Match invoices with purchase orders and receiving documents.
• Obtain management approvals before processing payments.
• Perform general ledger account coding, vendor identification, and invoice balancing.
• Verify invoice details against purchase orders and resolve discrepancies with vendors.
• Ensure supporting documentation accuracy before releasing vendor payments.
• Assist in weekly check runs for timely payments and prompt pay discounts.
• Process employee expense reports

Profile

The successful candidate will have:

• 0-3 years of experience with Accounts Payable or Accounts Receivable
• Completed bachelor's degree in Accounting, Finance or Business Administration

Job Offer

Very competitive compensation & benefits package!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.