AP Specialist

The Accounts Payable Specialist is responsible for processing and reviewing invoices, reconciling vendor accounts, and ensuring timely and accurate payments. This role also involves managing expense reports, assisting with audits, and identifying process improvements to enhance efficiency within the AP function.

Client Details

My client is a rapidly growing software company specializing in cloud-based cybersecurity solutions for mid-sized businesses. They are seeking top finance professionals to support their expanding operations, particularly in accounts payable and financial analysis.

Description

• Process and review invoices, ensuring accuracy and proper authorization before payment.
• Match invoices to purchase orders and receipts while resolving discrepancies.
• Prepare and process electronic transfers, ACH payments, and check runs.
• Manage the accounts payable inbox and respond to vendor inquiries in a timely manner.
• Maintain vendor records, including W-9 forms and tax-related documentation.
• Reconcile AP transactions, vendor statements, and resolve outstanding balances.
• Assist in month-end closing by preparing accruals and reconciling AP sub-ledger to the general ledger.
• Process employee expense reports in compliance with company policies.
• Assist with audits by providing documentation and responding to inquiries.
• Identify process improvements to increase efficiency in the accounts payable function.

Profile

• Bachelor's degree in Accounting, Finance, or a related field (preferred but not required).
• 2+ years of experience in accounts payable or a similar role.
• Proficiency in accounting software (SAP, NetSuite, QuickBooks, or similar ERP systems).
• Strong knowledge of AP processes, including invoice matching and payment processing.
• Excellent attention to detail, accuracy, and organizational skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication skills for vendor and internal stakeholder interactions.
• Proficiency in Microsoft Excel, including VLOOKUPs and pivot tables (preferred).

Job Offer

Competitive pay and benefits structure

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.