Legal Secretary

A well-established and highly regarded law firm is seeking an experienced Legal Secretary to join its Private Clients & Estate Planning practice in Naples, Florida. This role will support two attorneys-one of whom is an equity partner-requiring a candidate with excellent communication skills and the ability to manage competing demands with confidence and diplomacy.

Client Details

This firm is very well known, with mutiple locations across the US. Their population is long-tenured, and considered experts in their field. They hold themselves to a high standard when it comes to delivering excellent service to their clients, even when time sensitive.

Description

• Provide full administrative and legal support to two attorneys (including one equity partner)

• Draft and format standard estate planning documents, such as:

  • Power of Attorney

  • Revocation of POA

  • Advance Directives

  • HIPAA Authorizations

  • Pre-Need Guardianship Designations

• Prepare client correspondence and legal filings

• Communicate with clients professionally and schedule meetings

• Coordinate calendars and manage meeting logistics for attorneys

• Prepare post-execution client binders and organize legal documents

• File and maintain client records (electronic and physical)

• Witness or notarize legal signings as needed

• Process attorney time entries for billing purposes

• Manage incoming/outgoing mail and deliveries (FedEx, UPS, USPS)

• Provide reception coverage when needed

• Work overtime during busy periods or when deadlines require

Profile

• 3-6 years of experience as a legal secretary or in a similar legal support role

• Experience in estate planning or private client services is a plus

• Strong interpersonal and written communication skills

• Professional, organized, and detail-focused

• Comfortable working with assertive personalities and managing shifting priorities

• Proactive and self-directed with strong time management capabilities

• Able to confidently communicate deadlines and status updates

Training available but preference for below technical skills

• Microsoft Office Suite (Word, Excel, Outlook)

• iManage

• Aderant

• Olympus

• GEMS

• Westlaw / LexisNexis

• ChromeRiver

• Florida e-Portal and CSC e-recording platforms

Job Offer

• Salary: $55,000 - $75,000, commensurate with experience

• Schedule: Monday-Friday, 8:30 AM - 5:30 PM (onsite)

• Status: Non-exempt, overtime eligible

• PTO: 25 days annually

• Benefits: Competitive benefits package

This is a fast-moving opportunity to join a distinguished estate planning team and contribute meaningfully to a practice that serves high-net-worth clients and families. If you're a proactive, experienced legal secretary who thrives in a professional, high-touch environment, we welcome your application.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.