Office Administrator (Chicago)

The Office Administrator role in Chicago leads the legal support staff for a 200+ person office, working closely with both the Global Director of Administration and the Office Managing Partner.

Client Details

This is a top ranked law firm with offices all over the US. The Chicago office has 200+ employees with about a 50/50 split of attorneys and staff. This is onsite position.

Description

• Lead, mentor, and manage a team of 10+ legal secretaries, ensuring high-quality administrative support.
• Oversee workflow delegation, workload balancing, performance management, and professional development to maintain efficient operations.
• Partner with attorneys, office leadership, and administrative departments to optimize processes, improve service delivery, and ensure compliance with firm policies.
• Manage and oversee day-to-day office operations to ensure efficiency and productivity.
• Coordinate administrative support services, including scheduling, communication, and supplies management.
• Implement and maintain office policies and procedures.
• Coordinate with Events team for in-office and offsite events.
• Serve as the primary point of contact for internal teams and external vendors.
• Monitor and manage office budgets, expenses, and financial records.
• Support the onboarding of new employees and summer associates.
• Ensure compliance with health, safety, and other regulatory requirements.
• Foster a professional and collaborative office environment.

Profile

A successful Office Administrator should have:

• 5+ years of management experience, ideally within a multi-office legal enviroment
• Prior experience as an executive assistant or legal secretary strongly preferred
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in office software and administrative systems.
• A detail-oriented mindset and problem-solving skills.
• A proactive and adaptable approach to managing tasks and challenges.

Job Offer

• Competitive salary ranging from $135,000 to $185,000 annually based on experience.
• Comprehensive benefits package including a 12.5% annual bonus
• Opportunities for professional growth and development.
• Supportive and collaborative company culture.

This is a fantastic opportunity to join a top global law firm in their Chicago office. If you bring strong managerial experience and an eagerness to partner with Firm leadership as an Office Administrator, we encourage you to apply today!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.