Office Administrator - Civil Contractor - Woodbridge,VA

This is a hands-on Office Administrator role supporting accounting and office operations for a civil construction business. You'll play a critical role keeping invoices, vendor statements, and internal systems organized while working closely with leadership.

Client Details

This well-established construction and land development firm has been operating in the Virginia market for over a decade and has built a strong reputation through consistency, communication, and quality execution. With hundreds of completed projects and a growing backlog, the company continues to expand while maintaining a tight-knit, people-focused environment.
What truly sets them apart is how they operate day-to-day. They self-perform much of their work in-house, prioritize proactive communication across all teams, and invest heavily in their people. Leadership is accessible, flexibility is genuine, and employee tenure reflects a culture where people want to stay and grow.

Description

• Manage and distribute incoming invoices through the company's accounting system
• Track vendor and subcontractor statements and ensure accuracy and timeliness
• Support accounting and job cost processes in coordination with leadership
• Maintain organized financial and administrative records
• Provide general office administration support as needed
• Work closely with the VP on accounting-related matters

Profile

• Prior experience in an office administration or accounting support role
• Comfortable handling invoices, statements, and financial documentation
• Experience with construction accounting software preferred
• Foundations software experience is a strong plus
• Highly organized with strong attention to detail
• Comfortable working fully in-office, five days per week

Job Offer

• Salary: $50,000-$75,000 (flexible based on experience)
• Healthcare: Multiple plan options with ~70-75% employer contribution
• PTO: 2 weeks PTO + 1 week sick (additional PTO after 3 years)
• Stability: Established company with strong backlog and long-term growth

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.