Litigation Legal Secretary (Palo Alto)

This firm is hiring a Litigation Legal Secretary to support attorneys and legal teams with a range of administrative and securities litigation-related duties, including court filings, document management, scheduling, and client communications. The role requires strong legal secretarial experience, technical proficiency, and the ability to thrive in a fast-paced, deadline-driven environment.

Client Details

This firm is a prominent law firm known for its commitment to excellence, equitable employment practices, and comprehensive employee benefits. The firm operates in a high-performance legal environment and places value on professionalism, collaboration, and attention to detail.

Description

• Manage, organize, and maintain litigation documents and pleadings using iManage and shared drives
• Draft and proofread legal documents such as pleadings, discovery materials, declarations, and orders
• Coordinate court filings, electronic service of documents, and service of process with vendors
• Maintain attorney and paralegal calendars, including court-related deadlines and meetings
• Communicate with the docket department and assist with deposition scheduling and exhibits
• Handle client communications, schedule calls, and manage travel arrangements in line with firm policy
• Prepare engagement letters, conflict checks, new business forms, and internal audit materials
• Enter time using Intapp and process billing tasks, expense reports, and reimbursement requests
• Support multiple supervisors and assist other team members as needed

Profile

• Has 3+ years of litigation legal secretarial experience
• Proficient in Microsoft Office Suite, iManage, Intapp, and legal technology like Litera
• Demonstrates excellent communication, writing, and proofreading skills with strong attention to detail
• Able to work independently and as part of a team in a fast-paced, deadline-driven environment
• Highly organized with the ability to prioritize, delegate tasks, and adapt to shifting assignments
• Professional, reliable, punctual, and able to interact with clients, court personnel, and coworkers with tact
• Knowledgeable about court rules, procedures, and legal terminology
• Preferred but not required: a bachelor's degree

Job Offer

This role offers a competitive salary ranging from $80,000 to $100,000 annually, based on experience and location. The benefits package includes medical, dental, and vision coverage, generous PTO and holidays, life and disability insurance, retirement and commuter benefits, parental leave, fertility support, and a comprehensive orientation program.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.