HR Front Desk Administrative Assistant

Our client is looking for a friendly and organized Front Desk Administrator to serve as the first point of contact for applicants, staff, and visitors while offering key support to our HR department. The ideal candidate will have strong communication skills, a professional attitude, and the ability to handle multiple tasks efficiently in a fast-paced environment.

Client Details

Our client provides janitorial and professional Cleaning Services in NYC. They are currently looking for a HR Front Desk Administrator to join their growing team.

Description

• Answer incoming calls promptly, direct them to the appropriate department, and take messages when needed
• Greet both walk-in and scheduled applicants, guiding them through the application process in a professional and courteous manner.
• Welcome staff, clients, and guests professionally, directing them to the appropriate person or department.
• Utilize MS Office to compose, send, and respond to emails in a professional and timely manner.
• Provide support with tasks such as filing, data entry, scheduling appointments, and managing incoming and outgoing mail.
• Ensure the reception area remains clean, organized, and welcoming at all times.
• Keep the kitchen space tidy, organized, and well-stocked.
• Monitor and maintain office supplies and equipment, ensuring they are in working order.
• Support HR with document filing, scheduling, and preparation of materials.
• Assist the HR team in the recruitment process, including guiding applicants through the application stages.
• Help with onboarding new employees by scheduling interviews, preparing materials, conducting orientations, and distributing uniforms.
• Aid in organizing and assisting with employee training sessions and events.

Profile

• Proficiency in both English and Spanish is required.
• A minimum of 1-2 years of proven experience in a front desk or administrative role. Basic knowledge of HR principles and practices is preferred.
• Strong skills in MS Office, particularly Outlook for email communication, as well as Word and Excel.
• Consistently maintain a neat and professional appearance.
• Ability to resolve issues independently and efficiently.
• Strong attention to detail with the ability to accurately log and track appointments and communications.Must be available to work on Thursdays from 10:00 AM to 6:00 PM.

Job Offer

• Ability to work in NYC
• Medical and Dental benefits from day 1
• Amazing entry level opportunity

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.