AP Specialist (Part Time)

My client is seeking a part-time Accounts Payable Specialist for a 3-month temporary role (September-November), working approximately 20-25 hours per week across 3 days. The role involves AP processing, data entry in QuickBooks, and Excel spreadsheet management during a busy fundraising and program season.

Client Details

My client is a mission-driven non-profit organization dedicated to supporting vulnerable youth, including those in foster care, through various community programs and events,

Description

• Process and verify invoices, expense reports, and payment requests accurately and timely

• Enter and maintain financial data in accounting systems such as QuickBooks

• Reconcile vendor statements and resolve discrepancies or billing issues

• Prepare and process payments via checks, ACH, or electronic transfers

• Maintain organized records of all accounts payable transactions and supporting documents

• Monitor and manage vendor relationships, responding to inquiries as needed

• Assist with month-end and year-end closing processes related to AP

• Ensure compliance with company policies and regulatory requirements

• Generate and maintain AP reports and spreadsheets, often using Excel

• Support other accounting tasks as assigned, including basic bookkeeping duties

Profile

• Proven experience in accounts payable or a related accounting role

• Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle)

• Strong knowledge of accounting principles, including debits and credits

• Excellent data entry skills with high attention to detail and accuracy

• Proficient in Microsoft Excel, including creating and managing spreadsheets

• Ability to reconcile accounts and resolve discrepancies efficiently

• Strong organizational and time management skills, able to meet deadlines

• Good communication skills for vendor interactions and internal collaboration

• Experience working in a non-profit setting is a plus but not required

• Ability to work independently and as part of a small team

• Flexibility to work part-time hours, typically 20-25 hours per week

Job Offer

Strong pay and a competitive benefits structure

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