Purchasing & Accounting Specialist

Our client, a well-established construction company based in Waldwick, NJ, is looking for an experienced Purchasing & Accounting Specialist. This is a FTE role, and the successful candidate will have 5+ years of Purchasing, AP & AR experience & prior construction experience.

Client Details

Well-established construction company based in Waldwick, NJ. This role is 5 days per week in office, and offers an individual with construction industry experience & 5+ years of Purchasing, AP & AR experience a chance to join a stable team.

Description

This role will involve you to:

• Serve as primary purchasing agent for materials, equipment, and subcontracted services
  
• Solicit and evaluate vendor quotes to ensure cost efficiency and alignment with project budgets
  
• Issue and manage purchase orders in accordance with company procedures
  
• Ensure proper documentation, approvals, and compliance with internal controls
  
• Maintain strong vendor relationships and negotiate pricing when appropriate
  
• Coordinate closely with project managers to support job timelines and budgets
  

• Review, code, and process vendor and subcontractor invoices
  
• Match invoices to purchase orders and receiving documentation
  
• Ensure accurate job cost allocation and compliance with company procedures
  
• Manage subcontractor compliance documentation (insurance, lien waivers, W-9s)
  
• Reconcile vendor statements and resolve discrepancies
  
• Oversee payment schedules to support cash flow management
  

• Prepare and submit customer invoices, including progress billings
  
• Track receivables, retainage, and change orders
  
• Monitor aging reports and follow up on outstanding balances
  
• Apply payments accurately and maintain detailed documentation
  
• Support project managers with billing documentation as needed
  

Profile

The successful candidate will have:

• 5+ yrs of Purchasing, Accounts Payable & Accounts Receviables experience
  
• Construction industry experience
  
• Construction software experience (Trimble Spectrum not required)
  
• Strong understanding of construction purchasing and accounting procedures
  
• Ability to commute into office 5 days per week
  
• Self-starter and go-getter with the initiative to take ownership of responsibilities
  

Job Offer

Very competitive compensation & benefits package!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.