Staff Accountant

This Staff Accountant role supports the Controller and Project Managers with budgeting, invoicing, and financial reporting. Responsibilities include subcontractor onboarding, using ProCore, preparing contracts, and managing project documentation.

Client Details

This is a full-service construction company specializing in both residential and commercial projects. They handle all phases of construction-from pre-construction planning to final closeout-with a focus on quality, efficiency, and client satisfaction.

Description

• Report directly to the Controller and support Project Managers as needed

• Manage subcontractor onboarding, including collecting W9s, Certificates of Insurance, and signed safety acknowledgments

• Utilize construction management software (e.g., ProCore) to:

  • Maintain contact lists

  • Set up new projects

  • Create and issue Requests for Pricing and follow up on bids

  • Input budgets, receipts, and invoices

  • Generate subcontracts, change orders, and purchase orders

  • Track and update Certificates of Insurance

• Prepare and update client contracts and budget amendments in line with project requirements

• Provide accurate and timely financial reports and budgets to Project Managers and clients

• Generate weekly Unbilled and Job Cost reports; review with Controller to monitor margins

• Prepare client invoices and pre-billing reports for internal review

• Manage closeout documentation for completed projects

• Support internal and external audits by compiling required financial data

• Maintain an organized digital filing system for all project and accounting documents

• Assist with research, special projects, and permitting documentation

• Handle multiple projects while maintaining confidentiality and attention to detail

• Liaise with clients on special requests and manage specification documents ('spec book') for applicable projects

Profile

• Familiarity with construction management software and tools

• Understanding of general office systems, workflows, and administrative procedures

• Strong time management skills with the ability to prioritize tasks and manage multiple projects simultaneously

• High attention to detail and effective problem-solving abilities

• Excellent written and verbal communication skills

• Strong organizational and planning capabilities

• Proficient in Microsoft Office Suite (Excel, Word, Outlook, etc.)

Job Offer

Competitive pay and a strong benefits package

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.