Accounts Payable Specialist - Construction

Our client, a well-established construction company based in Waldwick, NJ, is looking for an experienced Accounts Payable Specialist. This is a FTE role, and the successful candidate will have 5+ years of construction & Accounts Payable experience.

Client Details

Well-established construction company based in Waldwick, NJ. This role is 5 days per week in office, and offers an individual with 5+ years of construction industry & AP experience a chance to join a stable team.

Description

This role will involve:

Accounts Payable Management

• Manage the full accounts payable process, including invoice intake, review, coding, approvals, and payment processing.

• Review and process vendor and subcontractor invoices to ensure accuracy, proper documentation, and compliance with contract terms.

• Verify invoices are coded to the correct project and cost codes within the accounting system.

• Coordinate payment processing and maintain organized records of all payments issued.

• Maintain vendor files, including W-9 forms and vendor setup documentation

• Communicate with vendors and subcontractors regarding invoice discrepancies or missing documentation.

Payment Applications & Billing Support

• Prepare, assemble, and submit payment applications for public agencies and private owners when required.

• Ensure payment packages include all required backup documentation, including certified payroll, lien waivers, approved change orders, subcontractor backup, and agency-specific forms.

• Track payment application status, approvals, and resubmissions

Subcontractor Compliance & Documentation

• Track and manage Certificates of Insurance for subs and vendors to ensure coverage is current and compliant with contract requirements.

• Collect, review, and track conditional and unconditional lien waivers/releases, COIs, executed contracts, and required project documentation from subcontractors and suppliers.

• Verify that required compliance documentation is complete prior to payment release.

• Maintain organized compliance logs and documentation for all active projects.

• Maintain and manage subcontractor compliance tracking system to monitor required documentation including certificates of insurance, lien waivers, executed contracts, and other compliance materials.

• Track expiration dates for insurance policies and proactively follow up with subcontractors to obtain updated documentation.

• Ensure subcontractors are fully compliant prior to issuing payments or approving pay applications.

Profile

The successful candidate will have:

• 5+ years of construction accounting or AP experience preferred.
• Excel or ERP software experience preferred.
• Strong organizational skills
• Ability to commute into office 5 days per week

Job Offer

Very competitive compensation & benefits package!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.