Office & Facilities Manager

The Office & Facilities Manager will oversee daily office operations and manage facilities to ensure an efficient, well-organized work environment. This role in financial services combines organizational skills and attention to detail with a proactive approach to problem-solving. You will work on-site Monday through Friday in Palm Beach, Florida.

Client Details

Financial Services | Asset Management

Description

• Oversee the day-to-day operations of the office, ensuring all administrative tasks are completed efficiently.
• Manage facilities, including vendor relationships, maintenance, and office supplies procurement.
• Coordinate office seating arrangements and ensure compliance with health and safety regulations.
• Assist in budgeting and tracking expenses related to office and facility management.
• Support event planning and execution for internal meetings and company gatherings.
• Act as the primary point of contact for building management and external service providers.
• Oversee the maintenance and repair of office infrastructure, including HVAC, plumbing, electrical systems, landscaping, and general building upkeep.
• Coordinate with external vendors and contractors for repairs, maintenance, and upgrades which includes the oversight of after hours or weekend work, as required.
• Conduct regular inspections to ensure compliance with health, safety, and environmental regulations.
• Manage facility-related budgets, track expenses, and negotiate service contracts.
• Respond to facility-related emergencies or employee needs and resolve issues promptly.
• Interact with local jurisdictions and building-ownership regarding property updates, repairs and invoice reconciliation.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans, and all other qualified applicants.

Profile

A successful Office & Facilities Manager should have:

• Experience in office administration or facilities management, preferably in financial services.
• Strong organizational and multitasking skills to manage various responsibilities effectively.
• Knowledge of health and safety regulations and best practices for office environments.
• Proficiency in using office software and tools to streamline administrative tasks.
• Excellent communication skills to interact with team members, vendors, and external partners.
• A proactive attitude to identify and resolve issues.
• Must be located in the Palm Beach, Florida area, only.

Job Offer

• Competitive annual salary, commensurate with experience.
• Administrative role located in Palm Beach, Florida.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.