Legal Secretary

This Legal Secretary role involves providing comprehensive administrative support to fiduciary accountants, managing client communications, coordinating meetings, and handling legal documentation with precision. The position requires strong organizational skills, familiarity with Florida probate procedures, and proficiency in legal software, with opportunities for overtime and a generous benefits package.

Client Details

This full-service law firm provides sophisticated estate planning, probate, and trust administration services to individuals, families, and businesses. With offices across Connecticut and Florida, it is known for its deep expertise in wealth preservation and transfer strategies.

Description

• Administrative support to four fiduciary accountants, including managing calendars, coordinating meetings, and preparing necessary documentation
• Handle client communications, schedule meetings, and ensure all signing and notarization needs are met
• Transcribe, draft, proofread, and manage delivery of legal correspondence and client documents via FedEx, UPS, or USPS
• Maintain accurate filing systems and contact databases for clients and referrals
• Assist with monthly billing processes and contribute to special projects as assigned
• Offer reception coverage when needed and be available for overtime work upon request

Profile

• Demonstrates strong organizational skills and meticulous attention to detail
• Communicates effectively with clients and colleagues, both verbally and in writing
• Manages time efficiently and excels at multitasking in a fast-paced environment
• Proficient in Microsoft Office and legal software platforms, with a willingness to learn new tools
• Familiar with Florida probate courts and judicial procedures
• Maintains professionalism, discretion, and a client-focused attitude
• Adapts easily to changing priorities and takes initiative on special projects
• Reliable and flexible, with availability to work overtime and provide reception coverage when needed

Job Offer

• Competitive benefits package
• Eligibility for overtime pay (non-exempt role)
• 25 days of Paid Time Off (PTO) per calendar year
• Standard 40-hour work week
• Opportunities for professional development and special project involvement

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.