Executive Coordinator

Our client is seeking a Executive Coordinator to support the Senior Manager and team, handling tasks such as scheduling, meeting logistics, travel arrangements, research, and data entry.

Client Details

Our client is a philanthropic organization dedicated to empowering marginalized communities to foster a more democratic, inclusive, and sustainable society.

Description

• Organize and manage the President's schedule, including meetings, travel, and events.
• Coordinate meeting logistics such as catering, room setup, and lunch/dinner orders.
• Book and coordinate travel (train, air, hotels, car service) for the President and team.
• Handle daily printing, organizing meeting materials, scanning, filing, and managing expense reports.
• Conduct light research projects and track follow-ups as needed.
• Enter data into Excel/Google Sheets and assist with general administrative support.
• Assist with various ad-hoc projects and multi-tasking as required in a fast-paced environment.
• Support the Senior Manager and the broader team with general office needs and coordination.

Profile

• Ability to efficiently manage multiple tasks, prioritize, and stay organized in a fast-paced environment.
• Strong verbal and written communication skills to liaise effectively with the team and external contacts.
• Pays close attention to detail when handling scheduling, meeting logistics, data entry, and travel arrangements.
• Takes initiative to anticipate needs and address issues before they arise, with a solutions-oriented mindset.
• Comfortable handling multiple responsibilities at once and managing competing priorities.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint), Google Sheets, and other productivity tools.
• Able to handle confidential information with discretion and professionalism.
• Collaborative attitude with the ability to work well with senior management and other team members.
• Flexible and open to working in a hybrid environment (3 days in office, 2 remote).
• Prior experience in a similar administrative or coordinator role is preferred.

Job Offer

• Hybrid schedule
• Medical, Dental, Vision, 401K benefits
• Competitive pay!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.