AP Administrator

This role oversees the full Accounts Payable function, including invoice and payment processing, reconciliations, reporting, and serving as the Aderant subject matter expert to ensure accuracy and compliance. The ideal candidate brings at least three years of AP experience, strong ERP and Aderant skills, and the ability to manage multiple priorities effectively.

Client Details

My client is a well-established law firm known for delivering high-quality legal services and fostering a collaborative, professional environment. The firm supports a diverse client base and values operational excellence, continuous improvement, and strong internal partnerships.

Description

Process vendor invoices, employee reimbursements, client disbursements, and corporate credit card transactions in Aderant, ensuring accurate general ledger coding and detailed transaction descriptions

Review vendor payments for accuracy and compliance with agreed-upon terms; collaborate with internal requestors on time-sensitive or rush payments

Reconcile and process corporate credit card statements in Aderant; partner with cardholders to resolve coding inquiries or adjustments

Execute Positive Pay processes and submit Account Reconciliation (ARP) files to the firm's financial institution; confirm receipt prior to physical check distribution

Manage the voided and stopped check process, including issuing stop payment notifications and maintaining proper documentation

Monitor outstanding checks within Aderant and follow up as needed

Maintain complete and accurate Accounts Payable records to support audits and future reference

Perform monthly reconciliation of the Accounts Payable subledger to the General Ledger

Maintain up-to-date vendor profiles in Aderant, including W-9s, banking details, wire instructions, and historical documentation

Build and maintain strong relationships with vendors, Office Administrators, and internal stakeholders; respond to inquiries and resolve discrepancies in a timely manner

Prepare and distribute Accounts Payable reports, including monthly aging, open invoices, outstanding checks, and payment history

Serve as the Aderant Subject Matter Expert for Accounts Payable, including troubleshooting issues, staying current on system enhancements, developing training materials, and supporting implementations or upgrades

Identify process inefficiencies within Accounts Payable and recommend and implement improvements to enhance accuracy, efficiency, and compliance

Apply working knowledge of the firm's Chart of Accounts to ensure proper invoice coding

Coordinate the annual Form 1099 reporting process

• Collaborate with team members and provide cross-functional support as needed

Profile

Bachelor's degree in Accounting strongly preferred

Minimum of three (3) years of relevant Accounts Payable or related accounting experience

Extensive hands-on experience working with ERP systems within an Accounts Payable environment

Proficiency in Aderant, Microsoft Excel, and the broader Microsoft Office Suite, including Outlook

Strong written and verbal communication skills, with the ability to communicate effectively across the organization

Highly organized with exceptional attention to detail and accuracy

• Ability to prioritize tasks, manage multiple deadlines, and work efficiently in a fast-paced environment

Job Offer

Competitive pay and a strong benefits package

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.