Bookkeeper/Admin Assistant

We are seeking a detail-oriented and dependable Accounting Administrative Support Specialist to support the Accounting & Finance team with a range of administrative and transactional responsibilities.

Client Details

My client is a growing biotechnology company dedicated to developing cutting-edge solutions rooted in scientific research. The company supports complex operations across research, development, and clinical activities.

Description

1. Administrative Support

• Manage incoming mail, including sorting, scanning, and distribution
• Prepare and deposit checks
• Compile documentation to support tax filings (Sales/Use Tax and Commercial Rent Tax)
• Maintain tracking spreadsheets, such as inventory-in-transit and waybill logs

2. Accounts Payable (AP) Support

• Monitor and respond to accounts payable inquiries
• Assist with administration of AP and expense systems (Concur)
• Collect and maintain vendor documentation, including W-9 forms and banking details
• Coordinate internally to ensure timely invoice approvals
• Prepare and process ACH and wire payments based on approved instructions
• Send payment remittance notifications to vendors
• Maintain accurate vendor records in the ERP system

3. Accounts Receivable (AR) & Customer Support

• Issue and distribute customer invoices
• Provide customers with required company documentation and banking information
• Respond to routine, non-technical customer inquiries
• Perform basic collections follow-ups on outstanding balances

4. Tax & Compliance Support

• Prepare sales tax and commercial rent tax filings using established templates
• Assist with the preparation of Form 1099 filings
• Respond to customer requests for Certificates of Insurance (COIs)

5. Intercompany / Related-Party Support (Monthly)

• Gather related-party invoices and supporting documentation
• Coordinate approval workflows and prepare payment instructions
• Communicate with related parties to confirm balances
• Issue debit and credit notes and distribute remittance details

6. Transaction Processing & Data Support

• Enter and process routine transactions in the ERP system, including customer receipts and vendor payments
• Track daily cash activity, including AR/AP movements and cash balances
• Support credit card expense tracking and documentation
• Maintain organized and accurate accounting records

Profile

• Associate's or bachelor's degree
• Prior experience in administrative support, accounting support, or bookkeeping
• Strong attention to detail and excellent organizational skills
• Ability to accurately follow defined processes and templates
• Comfortable working with spreadsheets and basic accounting systems
• Strong written and verbal communication skills
• Ability to manage multiple priorities and meet deadlines consistently

Job Offer

Competitive pay and a strong benefits package

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.