Billing Coordinator (Temp)

Responsible for overseeing all billing-related activities for a designated group of attorneys and their clients. The ideal candidate will bring a strong understanding of billing systems in a professional services environment and possess exceptional organizational and client service skills.

Client Details

Our client is a leading global law firm recognized for its excellence across a wide range of legal practices. With approximately 2,500 professionals operating across major global financial and business hubs-including New York, London, Hong Kong, Tokyo, and San Francisco-the firm consistently ranks among the top in industry benchmarks for innovation, client service, and workplace culture. It serves a distinguished client base across asset management, private equity, M&A, finance, intellectual property, and litigation, among other areas.

Description

• Maintain a thorough understanding of client billing terms, discount structures, and billing preferences.
• Issue invoices accurately and promptly, ensuring alignment with client agreements and internal guidelines.
• Submit electronic invoices with appropriate supporting documentation in a timely manner.
• Manage and reduce unbilled inventory by maintaining consistent communication with assigned attorneys and leveraging internal resources to address outstanding issues.
• Recommend write-offs for aged or disputed balances when necessary.
• Handle client, attorney, and administrative requests related to billing, time entries, and account reconciliations.
• Respond to accrual and audit requests and provide accurate reports using tools such as Excel and BRL dashboards.
• Assist with the resolution of short-paid invoices and the application of unidentified cash receipts.
• Collaborate with secretaries and attorneys to resolve diary entry and time transfer issues.
• Ensure all alternative fee arrangement (AFA) requests are routed to the firm's Pricing Committee.
• Maintain accurate documentation of billing procedures, deadlines, and preferences.
• Deliver excellent customer service in a high-pressure, deadline-driven environment.

Profile

• Bachelor's degree preferred.
• Minimum of 2 years of experience in a professional services firm using billing systems such as 3E, Elite, or Aderant.
• Strong analytical and problem-solving skills.
• Exceptional communication and interpersonal skills.
• Proven ability to manage multiple priorities and meet tight deadlines with minimal supervision.
• Proficient in Microsoft Excel; familiarity with legal billing dashboards is a plus.
• Flexibility to work outside standard business hours when needed.

Job Offer

• Benefits are offered day one through Aetna.
• Competitive hourly rate.
• Potential to go permanent based on business needs and performance.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.