Administrative Specialist

This role provides high-level administrative and operational support across departments at a growing fashion company, helping manage schedules, communications, and coordination with internal teams and external vendors. The Administrative Specialist plays a central role in keeping the business organized, efficient, and aligned-especially during seasonal launches and key brand initiatives.

Client Details

The client is a creative, fast-paced fashion company known for its stylish, innovative designs and collaborative culture. With a focus on self-expression and high-quality production, the brand is growing quickly and values professionals who bring both organizational excellence and passion for the fashion industry.

Description

• Manage calendars, meeting logistics, and travel arrangements for company leadership
• Coordinate communication with vendors, suppliers, and production teams
• Prepare, proof, and organize documents, reports, and presentations
• Support execution of fashion launches, showroom appointments, and marketing events
• Maintain sample inventory and organize internal files and databases
• Track project deadlines and support cross-departmental communication
• Assist with expense reporting, invoicing, and purchase order processing
• Help onboard new hires and serve as a point of contact for team support
• Identify and implement process improvements to enhance workflow

Profile

• Has 3-5 years of administrative experience, ideally in fashion or a creative industry
• Exceptionally organized, detail-oriented, and able to manage multiple tasks under tight deadlines
• Communicates professionally and confidently across teams and with external partners
• Proficient in Microsoft Office, Google Workspace, and project management tools like Asana or Trello
• Comfortable working in a fast-paced, collaborative, and trend-driven environment
• Takes initiative, solves problems independently, and brings a proactive, can-do attitude
• Discreet with sensitive information and reliable under pressure

Job Offer

• Competitive salary and performance-based bonuses
• Full benefits package including health, dental, vision, 401(k), and paid time off
• Employee discounts on fashion products and early access to collections
• A creative, collaborative work culture with exposure to high-impact projects and industry events
• Growth opportunities in a vibrant and expanding fashion company

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.