Office & Facilities Manager

Our client is seeking a proactive, highly organized Office & Facilities Manager to oversee the daily operations of the Palm Beach office. This role is split between office administration and facilities management, and is pivotal in creating a productive, compliant, and welcoming work environment for all employees and visitors.

Client Details

Asset Management | Financial Services

Description

Office Support

• Work closely with the Executive Assistant and partner with administrative support.
• Oversee administrative operations and serve as the primary point of contact for all office-related matters.
• Manage office supplies, equipment, and vendor relationships to ensure seamless functionality.
• Coordinate front-desk activities, including visitor reception, mail handling, and deliveries.
• Assist with on-boarding logistics and workspace setups for new employees.
• Organize company meetings, events, and in-office experiences to support a positive company culture.
• Ensure compliance with internal policies and procedures, including health and safety protocols.

Facilities Management

• Oversee the maintenance and repair of building systems, including HVAC, plumbing, electrical, and general infrastructure.
• Liaise with vendors, service providers, and contractors to ensure timely and cost-effective facilities support.
• Conduct regular inspections to identify and address safety or maintenance issues.
• Manage space planning and office layout modifications in response to team needs.
• Ensure compliance with local building codes, safety regulations, and emergency weather preparedness protocols.
• Track and manage facilities budgets, vendor contracts, and service level agreements.

Profile

• 5+ years of prior experience in office management, facilities management, or administrative support.
• Must have strong organizational & multitasking skills.
• Excellent written communication & interpersonal skills.
• Familiarity with local codes & vendor networks in Palm Beach, FL is a plus.
• Proficiency with Microsoft Office; experience with facilities software/tools is a plus.
• Must be able to work on-site in Palm Beach, FL.

Job Offer

• Competitive salary & benefits package.
• On-site office location in Palm Beach, FL.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.