Executive Assistant

The Executive Assistant will provide high-level administrative support to two executives and teams. This role demands exceptional organizational skills and a proactive approach to ensure smooth operations and effective communication. This role will be on-site in Hoboken, NJ.

Client Details

Real Estate

Description

• Manage calendars, appointments, and meetings for an executive.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.
• Prepare and edit correspondence, reports, and presentations as required.
• Act as the primary point of contact for internal and external stakeholders.
• Organize and maintain confidential files and records.
• Assist in planning and coordinating company events and meetings.
• Handle incoming calls and emails, ensuring timely responses.
• Support various administrative tasks to ensure smooth daily operations.

Additional Responsibilities:

• Maintain a comprehensive and accurate investor database within Salesforce CRM.
• Record and track all investor communications, meeting notes, and follow-up actions in Salesforce.
• Produce reports and analytics from Salesforce to support investor pipeline tracking and management.
• Coordinate investor meetings, site visits, and quarterly update calls.
• Draft and prepare investor correspondence and related communications.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile

• Bachelors Degree is strongly preferred.
• 4+ years of Executive Support experience is required.
• Previous experience supporting an IR team or Roadshow experience is preferred.
• Must have excellent organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software.
• Salesforce experience is strongly preferred.
• Must be able to work on-site in Hoboken, NJ.

Job Offer

• A competitive salary and benefits package.

If you are a skilled Executive Assistant looking to take your career to the next level in Hoboken, we encourage you to apply!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.