Executive Assistant

The Executive Administrative Assistant will play a critical role in supporting the company's owner and senior staff by handling administrative duties, coordinating communication, managing documentation, and assisting with project logistics. This role requires someone who is highly organized, detail-oriented, and capable of working in a fast-paced construction environment.

Client Details

Our client is a growing and established general contracting firm based in Manhattan, specializing in commercial renovations throughout New York City. Our team values precision, efficiency, and professionalism. We're seeking an organized and proactive Executive Administrative Assistant to support the leadership team and help keep operations running smoothly.

Description

• Provide direct administrative support to the company owner and senior project managers.

• Manage calendars, schedule meetings, and coordinate appointments.

• Organize and maintain company files, including contracts, permits, insurance certificates, and subcontractor agreements.

• Prepare and edit correspondence, reports, and presentations.

• Track project timelines and assist with basic project coordination tasks.

• Handle incoming calls, emails, and mail; ensure timely follow-up on important communications.

• Maintain office supply inventory and oversee basic office operations.

• Assist in invoice tracking, expense reports, and coordination with bookkeeping staff.

• Liaise with clients, vendors, subcontractors, and city agencies as needed.

• Support HR tasks such as onboarding new hires and maintaining employee records.

Profile

• 3+ years of administrative experience, preferably in construction or a related industry.

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and project management tools (e.g., Buildertrend, Procore, or similar) is a plus.

• Experience handling confidential and sensitive information with discretion.

• Ability to work independently and prioritize tasks in a dynamic environment.

Job Offer

• Competitive salary based on experience

• Health insurance options

• Paid time off and holidays

• Opportunity to grow with a small, tight-knit team

• A collaborative and supportive work environment in the heart of Manhattan

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.