Executive Assistant

The Executive Assistant will provide high-level administrative support to senior leaders in a fast-paced financial services environment, handling complex calendars, travel, expenses, and correspondence. This role requires strong organizational skills, discretion, and the ability to act as a trusted liaison across teams and external partners.

Client Details

The company is a mid-sized, global financial services firm specializing in investment management, private equity, and strategic advisory solutions. Known for its collaborative culture and client-first approach, the firm partners with institutions, corporations, and high-net-worth individuals to deliver tailored financial strategies. With offices in major financial hubs worldwide, the company combines deep market expertise with innovative technology to drive long-term growth and value for its clients.

Description

• Manage complex executive calendars, schedule meetings, and coordinate logistics across multiple time zones.
• Arrange domestic and international travel, including flights, accommodations, and itineraries.
• Prepare, review, and edit correspondence, presentations, and reports with accuracy and attention to detail.
• Process expense reports and track budgets in line with company policies.
• Serve as a primary point of contact between executives, internal teams, and external stakeholders.
• Organize and support board meetings, client presentations, and internal events.
• Maintain confidential files and records with discretion and professionalism.
• Anticipate executive needs and proactively resolve issues to ensure smooth daily operations.
• Provide project support and assist with ad hoc initiatives as required.

Profile

• Strong organizational and time-management skills to handle multiple priorities effectively.
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills to interact with stakeholders at all levels.
• Ability to work independently and maintain a high level of accuracy.
• 3-6 years experience in providing administrative support within the business services industry is a plus.
• A proactive approach to problem-solving and a strong sense of confidentiality.

Job Offer

• Comprehensive benefits package, including health, dental, and vision insurance.
• Generous paid time off and holiday leave.
• Opportunity to work in a professional and supportive environment within the business services industry.
• Potential for career growth and involvement in meaningful projects.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.