Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to support multiple senior executives and their teams. The ideal candidate is detail-oriented, resourceful, and able to work efficiently in a fast-paced environment. This role requires strong communication skills, sound judgment, and a high degree of professionalism and discretion.

Client Details

This organization fosters a dynamic and performance-driven culture grounded in long-term thinking and operational excellence. We are seeking team members whose values align with our leadership attributes: Entrepreneurial, Collaborative, and Disciplined. We are committed to developing our people through challenging work and exposure to a variety of businesses across a global platform.

Description

• Manage complex calendars in Outlook, coordinating meetings across time zones with internal and external stakeholders
• Prepare and edit high-quality PowerPoint presentations, incorporating charts, graphs, and visuals with attention to formatting and branding standards
• Create and maintain detailed Excel spreadsheets and Word documents; advanced proficiency required
• Coordinate domestic and international travel arrangements and detailed itineraries; maintain up-to-date travel profiles and documentation
• Prioritize and manage multiple tasks and projects to meet deadlines and ensure critical deliverables are met
• Act as a key liaison and trusted resource to anticipate the needs of executives and proactively manage issues
• Independently manage and respond to incoming requests with accuracy, professionalism, and discretion
• Support meeting preparation, including email filing, document preparation, and follow-up materials
• Handle administrative tasks such as mailing, copying, binding, and invoice processing
• Provide coverage and support to other teams as needed, including during absences and peak periods

Profile

• 5+ years of executive-level administrative experience in a fast-paced, corporate environment
• Demonstrated ability to manage sensitive information with discretion and professionalism
• Highly proficient in Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint
• Strong communication skills, both written and verbal; comfortable interacting with senior leadership and external partners
• Experience with Concur or similar travel and expense management tools
• Exceptional organizational skills, with the ability to anticipate needs and prioritize effectively
• Strong judgment, interpersonal skills, and the ability to work both independently and collaboratively
• Bachelor's degree or equivalent work experience required
• Willingness to work overtime as needed

Job Offer

This is a high-impact role that offers a unique opportunity to work closely with senior leadership, providing strategic and day-to-day support in a fast-paced, professional environment. As an Executive Assistant, your contributions will be highly visible and essential to the efficiency and success of the leadership team. You'll gain firsthand exposure to corporate operations, decision-making processes, and key business functions, making this an ideal position for someone who thrives in a dynamic setting and is looking to deepen their experience at the executive level.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.