Executive Assistant to CEO

As the Executive Assistant, you will provide high level support to the CEO & CAO of a leading nonprofit. You will be organized, detail-oriented, and proactive, while being able manage multiple priorities in a fast-paced environment. This role begins immediately and will be Contract to Hire.

This role is on-site Monday to Friday.

Client Details

Nonprofit

Description

• Provide direct administrative support to the CEO, CAO, and Board members, including managing calendars, scheduling meetings, and handling travel arrangements.
• Monitor and manage emails and communications on behalf of the CEO and CAO.
• Act as the point of contact between executives and internal/external clients, ensuring effective communication and follow-up.
• Prepare and edit correspondence, presentations, reports, and other documents for executive review and approval.
• Coordinate and organize board meetings, including agenda preparation, minute-taking, and distribution of materials.
• Assist with strategic projects, ensuring deadlines are met and tasks are completed accurately.
• Handle confidential and sensitive information with the utmost discretion.
• Manage special projects assigned, ensuring successful completion and alignment with organizational goals.
• Support board-related activities, including event planning, documentation, and communication with board members.
• Serve as a primary contact for the Board of Directors, ensuring timely communication and coordination.
• Plan and manage logistics for board and committee meetings, including preparing materials, distributing board packets, and organizing meeting logistics (virtual or in-person).
• Support the board in governance-related tasks, including tracking key decisions, and maintaining board records.
• Manage the flow of information and documents between the CEO, CAO and department leaders.
• Ensure compliance with organizational policies and procedures in communications and processes.
• Handle expense reports, reimbursements, and budget tracking for the executive office.
• Provide supervision to the front desk receptionist and guidance to the administrative support.
• Organize and coordinate Sr. Leadership-level events, and retreats.
• Foster and maintain positive relationships with key stakeholders, including donors, partners, community leaders, and governmental agencies.
• Represent the organization at events, meetings, and presentations, acting as an ambassador of the executive office.

Profile

• Completed Bachelors Degree is preferred
• Previous experience providing executive-level support
• Knowledge of New York City social services contracts preferred
• Notary License is preferred (can get licensed in the role)

Skills & Competencies

• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to handle multiple priorities and work independently in a fast-paced environment
• High level of discretion, professionalism, and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms (Zoom, Teams)
• Knowledge of NYC PASSPort System is a plus

Schedule

• In-office Monday through Friday, subject to change
• Contract to Hire based on performance
• 35 hour work week

Job Offer

This role is paid hourly during the contractual period. Eligibility for benefits starts on the first day of the assignment and would be through Michael Page. We offer health care, dental, vision, and pre-tax commuter benefits through Aetna.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.