Executive Assistant

Our client is seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to a Real Estate and Hospitality group. The ideal candidate will be proactive, reliable, and skilled at managing competing priorities while maintaining confidentiality and professionalism.

Client Details

A leading global financial services organization, this company specializes in investment banking, asset management, and financial solutions. With a strong international presence and a focus on innovation, it serves a wide range of clients, including corporations, institutions, and government entities. The organization prides itself on its expertise in sustainable finance, tailored investment strategies, and collaborative client relationships, leveraging its deep industry knowledge and global network to deliver impactful solutions. Its commitment to excellence and adaptability positions it as a trusted partner in navigating complex financial landscapes.

Description

Administrative and Executive Support:

• Manage expense submissions, including processing in Concur and liaising with travel, accounting, and audit departments.
• Plan and coordinate meetings, events, and travel arrangements (domestic and international), including preparing detailed itineraries and materials.
• Organize, prepare, and print documents as needed, including PowerPoint presentations.
• Oversee compliance with internal policies, such as Travel & Expense guidelines.
• Perform general administrative tasks such as answering phones, filing, scanning, mailing, and creating and tracking expense reports.

Calendar and Meeting Management:

• Maintain multiple calendars in Microsoft Outlook, coordinating agendas and scheduling meetings, video/audio conferences, and meals.
• Anticipate needs for high-level visitors and ensure all logistics are arranged in advance.
• Take and prepare meeting minutes for scheduled and ad-hoc meetings.

Visitor Coordination and Client Interaction:

• Greet and assist guests, visitors, and clients with professionalism.
• Collaborate with internal team members and external clients as needed.

Additional Responsibilities:

• Coordinate special projects and ad-hoc tasks as assigned.

Profile

• Minimum of 5 years of experience in a corporate environment, preferably supporting executives. Experience in a trading floor or investment banking environment is a plus.
• Bachelor's degree required.
• Demonstrated ability to maintain confidentiality.
• Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, and PowerPoint).
  • Outlook/Teams: Manage complex calendars, create recurring appointments, and perform email blasts.
  • Word: Create professional documents using features such as headers/footers, tables, and mail merges.
  • Excel: Utilize basic functions and formulas to create and manage workbooks.
  • PowerPoint: Edit and modify presentations.
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills, with the ability to draft correspondence requiring minimal editing.
• Proven ability to manage multiple tasks, adapt to shifting priorities, and work in a fast-paced environment.
• Self-motivated, proactive, and able to work independently or with minimal supervision.
• Strong interpersonal skills with a team-oriented mindset.
• French language skills are a plus but not required.

Job Offer

This role offers a dynamic and challenging environment for a motivated professional who thrives in a fast-paced corporate setting.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.