Executive Assistant

Highly professional, proactive, and detail-oriented Senior Executive Assistant needed to provide strategic administrative and operational support to the Division Head. This individual will serve as a trusted partner-managing executive calendars, coordinating communications, preparing high-level materials, submitting expenses, and ensuring smooth day-to-day operations for the Division Head and, when needed, the broader leadership team.

Client Details

Our client is the world's largest asset management firm, and serves a diverse global client base that includes governments, corporations, foundations, and individual investors.

Description

• Manage complex, fast-moving calendars, including high-priority meetings, travel, and off-sites

• Coordinate logistics for board meetings, client presentations, town halls, and leadership off-sites

• Track key deliverables and initiatives; follow up on action items to ensure execution

• Prepare briefing materials, agendas, presentations, reports, and marketing decks for client meetings

• Submit expenses, assist with invoice processing, and manage vendors as needed

• Support strategic projects and handle confidential matters with discretion

Profile

• 7+ years of experience supporting C-suite or senior executives in fast-paced corporate environments

• Bachelor's degree preferred

• Exceptional organizational, time management, and multitasking abilities

• Strong proficiency in CRM systems, Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), and virtual collaboration tools (Zoom, Teams, Slack)

• Excellent written and verbal communication skills

• Solid understanding of technology and digital tools

• Proven ability to handle confidential information with discretion and sound judgment

Job Offer

• Medical, Dental, Vision, 401K Benefits
• Competitive pay!

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.