Executive Assistant

We are looking for a highly organized and adaptable Executive Assistant who thrives in a fast-paced, high-volume environment. This individual will provide direct support to a senior executive and collaborate closely with members of the sales team.

Client Details

Based in Illinois, this company is one of the largest U.S. importers and distributors. Sourcing from nearly 25 countries, it supplies top restaurant chains, retailers, and foodservice providers.

Description

• Arrange complex travel logistics, including scheduling meetings, preparing detailed itineraries, and compiling necessary materials

• Provide administrative support, including sales order entry and various clerical tasks

• Manage the Co-President's calendar, ensuring priority is given to high-impact meetings and appointments

• Serve as a key liaison between the Co-President, Executive Leadership Team, Senior Leadership Team, and external partners

• Respond to inquiries, assess sensitive matters, and determine appropriate actions on issues with broad organizational impact

• Plan, coordinate, and execute meetings, events, and special engagements

• Act as the primary point of contact for the Co-President, handling emails, phone calls, and other communications

• Monitor and replenish office supplies, collaborating with staff to maintain an efficient work environment

• Draft, edit, and format professional documents, including correspondence, reports, and presentations

• Lead and manage high-priority special projects from initiation through completion

• Support office visits by internal and external guests, overseeing logistics such as visitor access, catering, meeting bookings, and restaurant reservations

• Oversee email management for the Co-President, including inbox monitoring, prioritizing messages, drafting responses, and ensuring timely follow-up

• Proactively streamline the Co-President's workflow by identifying efficiencies, implementing solutions, and anticipating needs before they arise

Profile

● Bachelor's degree preferred but not required

● 3+ years of experience as an Executive Assistant

● Problem solving / Critical thinking mindset with attention to detail

● Exceptional organizational skills with the ability to prioritize and multitask effectively

● Demonstrated ability to work independently and follow through on assignments

● Experience with vendor management and procurement processes

Job Offer

Competitive salary + benefits

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Job Requirements: