Executive Assistant

The Executive Assistant provides high-level administrative support to a C-Level executive. Responsibilities include conducting research, preparing reports, managing correspondence, and facilitating meetings and travel logistics.

Client Details

A dynamic investment and management firm specializing in multi-family residential properties.

Description

• Provide comprehensive administrative support to the executive team.
• Manage heavy calendar scheduling and coordinate meetings, conference calls, and events.
• Prepare meeting agendas, record minutes, and track follow-up actions.
• Arrange extensive travel logistics, including flights, accommodations, and transportation.
• Prepare and reconcile expense reports.
• Act as a gatekeeper for the executive office, screening calls and inquiries.
• Collaborate with other executive assistants to streamline operations and communications.
• Assist in special projects and initiatives to improve organizational efficiency's.
• Support on boarding processes for new hires within the property management team.
• Perform additional duties as assigned.

Profile

• Bachelor's degree preferred.
• 5-10+ years of experience in an administrative role supporting C-suite executives.
• Proficient in Microsoft Office Suite.

Success Factors:

• Positive, team-oriented attitude.
• Ability to thrive in a fast-paced environment.
• Strong organizational skills with attention to detail.
• High degree of professionalism and discretion.
• Excellent communication and listening skills.

Job Offer

• Benefits offered day one through Aetna.
• Hybrid work schedule.
• Potential to go permnanet based on performance.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.