Executive Administrative Assistant

The Executive Assistant will be responsible for providing high-level administrative support to senior executives in a fast-paced environment. The ideal candidate will have experience working in real estate or construction sectors, be detail-oriented, proactive, and have exceptional organizational skills. The role requires the ability to manage multiple priorities, work independently, and maintain confidentiality in handling sensitive information.

Client Details

Our client is a dynamic and growing real estate / construction company specializing in commercial properties. As they continue to expand their portfolio and operations, they are seeking an experienced and highly motivated Executive Assistant to support our leadership team in day-to-day operations and contribute to the success of our business.

Description

• Executive Support: Provide administrative support to the CEO and senior leadership team, including scheduling meetings, managing calendars, and coordinating travel arrangements.

• Communication: Act as the primary point of contact for internal and external stakeholders, managing incoming inquiries, responding to emails, and preparing correspondence.

• Document Management: Prepare, proofread, and manage business documents, including reports, presentations, contracts, and agreements.

• Real Estate Transactions: Assist with the preparation and organization of real estate transactions, including due diligence, property research, contract reviews, and coordination with legal teams.

• Event Coordination: Plan and organize company events, meetings, and conferences, ensuring smooth execution and attention to detail.

• Project Management: Assist with ongoing projects, ensuring that timelines, deliverables, and resources are effectively managed.

• Office Management: Maintain office supplies, manage vendor relationships, and assist with other general office operations.

• Confidentiality: Handle sensitive company information with the utmost discretion and professionalism.

• Other Duties as Assigned: Support the team with ad-hoc tasks, as needed, to ensure the smooth operation of the business.

Profile

• Proven experience as an Executive Assistant, Administrative Assistant, or similar role, preferably within the real estate or construction

• Strong knowledge of real estate/construction terminology and processes is a plus.

• Exceptional organizational and multitasking skills with the ability to prioritize tasks effectively.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

• Strong attention to detail and accuracy.

• Ability to maintain confidentiality and handle sensitive information.

• Proactive, self-motivated, and able to work independently.

• Strong interpersonal skills and the ability to interact effectively with all levels of the organization and external stakeholders.

• Bachelor's degree or equivalent experience is preferred.

Job Offer

• Competitive salary and performance-based bonuses

• Comprehensive health, dental, and vision insurance

• Paid time off (PTO) and holidays

• Professional development opportunities

• A collaborative and dynamic work environment

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.