Legal Administrative Assistants Supervisor

This firm is seeking a skilled and dynamic Legal Administrative Assistant Supervisor to join their San Francisco office. This dual-role position requires a seasoned professional who will serve as the Executive Administrative Assistant to a busy team of 8-10 litigation attorneys while also supervising a team of 12 legal administrative assistants.

Client Details

This role is with a leading global law firm known for its work in complex legal matters, particularly in areas like white collar defense, antitrust, and corporate transactions

Description

Executive Administrative Support (50%)

• Provide executive-level administrative support to a team of litigation attorneys, including scheduling, travel arrangements, time entry, and expense processing
• Draft, edit, and format legal documents and correspondence
• Track deadlines, manage case calendars, and ensure attorneys are well-prepared for court appearances, depositions, and client meetings
• Handle confidential information with discretion and professionalism
• Coordinate with internal departments, clients, and external vendors as needed

Administrative Team Supervision (50%)

• Supervise, mentor, and support the San Francisco-based team of 12 administrative assistants
• Conduct regular check-ins, manage performance, and provide coaching and professional development opportunities
• Lead team meetings and act as the primary point of contact for administrative matters in the office
• Partner with Human Resources on performance concerns, conflict resolution, and employee relations issues
• Manage staffing coverage and workload distribution among the team
• Identify process improvements and support change management initiatives that enhance efficiency and service

Profile

• 7+ years of experience as a legal administrative or executive assistant, preferably within litigation
• 2+ years of management or team lead experience in a legal or professional services environment
• Strong understanding of legal administrative workflows, court filings, and legal terminology
• Exceptional organizational skills and the ability to multitask across competing priorities
• Professional judgment, discretion, and strong interpersonal skills
• Experience handling employee relations issues and working in partnership with HR preferred
• Proficiency in Microsoft Office Suite and legal timekeeping/billing systems

Job Offer

Work Schedule:

• Hybrid role: 4 days a week onsite in the San Francisco office, 1 day remote

Salary Range:

• Competitive and commensurate with experience, plus excellent benefits

This is a fantastic opportunity for someone who enjoys being hands-on with attorney support while leading a high-performing administrative team

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.