Administrative Coordinator

An Administrative Coordinator will support the Marketing and Product Development teams, working closely with department heads and stakeholders to help achieve the team's business objectives.

Client Details

Our client is a leading global investment management firm that provides a range of investment solutions across various asset classes, including equities, fixed income, and alternative investments. With a reputation for strong client relationships and a long-standing commitment to research-driven, active management, this organization supports institutional and individual investors worldwide. Headquartered in New York City, they emphasize a collaborative and entrepreneurial culture, attracting top talent to deliver innovative and sustainable financial solutions.

Description

• Provide general administrative support including answering phones, managing calendars, printing materials, and ordering office supplies
• Coordinate and support meetings and events: manage planners in MS Outlook, reserve rooms and AV support, order catering, greet visitors
• Arrange travel for department members, including flights, hotels, and ground transportation
• Process expense reimbursements and track departmental invoices
• Prepare materials and update presentations for meetings
• Support ad hoc projects as needed

Profile

• Professionalism: Represent senior leaders positively, and facilitate responses to requests across the firm
• Strong Communication Skills: Proactive and receptive to feedback; understand the broader objectives behind tasks
• Flexibility: Adapt approach to achieve the best results
• Team-Oriented: Work collaboratively, strengthen relationships, and contribute to team processes

• Bachelor's degree preferred
• 3-5+ years of administrative experience, ideally within financial services
• Excellent organizational skills with attention to detail
• Strong time management skills; able to handle multiple priorities in a fast-paced environment
• Proactive, resourceful, and able to work independently
• Proficiency in MS Office and Concur

Job Offer

• Benefits are offered day one through Aetna (health, vision, and dental).
• Short-term contract going until mid January 2025.
• Commuter benefits are offered day one.
• Paid on a weekly basis.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.