HR Administrator / Recruiter

The HR Administrator will manage critical scheduling, payroll, and administrative duties. The ideal candidate will be responsible for employee scheduling, time approval, payroll processing, and related tasks to ensure smooth operations within the organization. This is a temporary position, with bi-weekly, monthly, and ad-hoc responsibilities to support the administrative needs of the team

Client Details

Our client is a multi-specialty group that works much like a symphony orchestra. The board-certified physicians and medical staff all work together to optimize patient health and provide a beautiful health care experience.

Description

• Post job ads, screen resumes, provide leadership with updates and feedback on candidates
• Arrange candidate interviews
• Provide weekly updates on candidate status and hiring needs.
• Manage employee scheduling in accordance with availability and time-off requests.
• Approve and categorize time-off requests as vacation or PTO following company policy.
• Collaborate with Physician Leadership to review schedules for fairness.
• Track off-shift distribution and clinical hours to meet full-time employee targets.
• Manage per diem requests and holiday coverage prioritization.
• Process payroll bi-weekly
• Reconcile payroll reports with time logs
• Ensure schedulers approve timesheets by the deadline.
• Communicate payroll changes (e.g., PTO payouts, prorated pay) and ensure accurate payments.
• Confirm that employees not scheduled are still compensated, as needed.
• Reconcile payroll sums with the Paychex Journal and account for additional wages like retention bonuses.
• Bi-weekly, coordinate the unsigned chart reports
• Upload reports to the master document, clean data, and run Excel Flow to notify employees.
• Provide summary data to leadership, identifying pay suspension employees, if applicable.

Profile

• Previous administrative or coordination experience, preferably in a health care setting.
• Familiarity with payroll systems such as Paychex and scheduling software like Deputy.
• Strong proficiency in Microsoft Excel and data management.
• Excellent organizational skills and the ability to multitask effectively.
• Strong communication skills, both written and verbal, with the ability to interact with leadership and staff professionally.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Job Offer

• Medical and Dental from day one!
• Competitive hourly rate
• Amazing opportunity to work within the health care industry

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.