Office Manager/Executive Assistant

This dual role will involve managing the day-to-day administrative functions of the office, along with supporting senior team members with executive assistance. The ideal candidate will be a proactive, self-starter who thrives in an organized and fast-paced environment.

Client Details

Our client is a leading global financial services company known for providing innovative investment solutions and fostering a dynamic and collaborative workplace. With a strong international presence, they prioritize client success and value a culture of diversity, inclusion, and professional growth.

Description

• Serve as the first point of contact for the office, greeting employees and visitors with professionalism and enthusiasm.
• Answer inbound calls and emails, ensuring they are directed to the appropriate internal or external contacts.
• Oversee the office's day-to-day organization, ensuring the workspace is neat, functional, and well-maintained.
• Monitor inventory levels for office and kitchen supplies, liaise with purchasing to ensure timely replenishment.
• Accurately process and submit expense reports in a timely manner.
• Manage and sort inbound mail, and coordinate with couriers for outgoing shipments.
• Liaise with building management for any maintenance requests and keep employees informed of safety or building-related notices.
• Provide executive support to senior team members, including calendar management and meeting coordination.
• Coordinate and assist with both in-person and virtual meetings, ensuring all logistics are handled smoothly.
• Perform various clerical and administrative tasks as needed to support the team's objectives.
• Express interest in growing into a broader administrative role, with opportunities for customer vetting and ongoing monitoring.

Profile

• Bachelor's degree and at least 3 years of experience in office management, executive assistance, or a related support role.
• An Associate's degree with relevant experience may be considered.
• Exceptional verbal and written communication skills.
• Ability to work independently, stay organized, and proactively take initiative.
• Strong relationship-building skills, with the ability to collaborate with colleagues and support staff both in-person and virtually.
• Knowledge of French is optional but advantageous.

Job Offer

Our client offers a collaborative work environment with a focus on professional development and growth. This role presents an exciting opportunity to contribute to a prestigious company while managing key office functions and providing executive support.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.