Office Manager and Executive Assistant

This is a 4 month contract role starting in June, and is based in-office 5 days per week. You will be responsible for providing comprehensive support to both the office and C-level executives on a daily basis, working for a global private investment company.

Client Details

The client is a global private investment company that focuses on specific industry sectors such as lottery and gaming, energy, information technology and real estate. Part of this role will also support an executive within the bio-medical space that focuses on researching, developing, manufacturing and commercializing medical devices. This role is located in Boston, MA.

Description

• Serve as the initial point of contact for visitors, telephone calls, and deliveries.
• Handle guest registration and issue visitor and employee access cards.
• Maintain the office area, conference rooms, and kitchen.
• Prepare and serve refreshments to guests upon request.
• Order and restock office supplies and items for the kitchen pantry.
• Coordinate travel and hotel accommodations for CEO.
• Manage CEO's calendar and meeting requests.
• Assist CEO with work-related and personal tasks/errands.
• Create invoices for company needs
• Maintain conference room IT equipment, as well as manage all office logistics including Wi-Fi, monitors, cord management, and printer services.
• Reconcile end-of-month (EOM) receipts/invoices.
• Pay all invoices.
• File all non-disclosure agreements (NDAs) and documents appropriately, keeping the file system organized and updated.
• Manage the building's Business Portal for special office maintenance requests.
• Perform any other back-office tasks as requested.
• Carry out other responsibilities as assigned by CEO.
• Manage TMS filing system
• Manage email inbox for external inquires
• Coordinate travel and hotel accommodations for different C-level executives.

Profile

• 2-4 years of experience as an office manager and/or executive assistant supporting high level executives
• Present a proactive and positive attitude
• Exhibit a high level of professionalism, discretion, and adaptability
• Demonstrates exceptional abilities in communication, organization, and multitasking
• Expense report knowledge
• Experience booking international and domestic travel
• Proficient in basic technology support and Microsoft software's

Job Offer

• This role is an in office temp opportunity
• Commuter benefits
• Health, vision and dental insurance

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.