Executive Assistant

Our client is seeking a highly skilled and proactive Executive Assistant to support senior executives in a dynamic financial services environment. This individual will manage high-level administrative and operational tasks, including calendar and travel management, expense reporting, meeting coordination, and confidential communications.

Client Details

Our client offers a wide range of financial products and services, including retail banking, corporate banking, investment banking, and wealth management.

Description

• Manage complex calendars, schedule internal and external meetings, and coordinate conference calls across time zones.
• Arrange domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare and process expense reports using SAP Concur, ensuring timely submission and compliance with company policies.
• Draft, review, and edit correspondence, reports, presentations, and other executive-level documents.
• Serve as a liaison between executives and internal/external stakeholders, maintaining professionalism and confidentiality.
• Plan and coordinate high-level meetings, offsites, and board presentations.
• Track and follow up on action items and project deliverables.
• Maintain accurate filing systems and records, both electronic and paper.
• Support special projects and ad hoc requests as needed.

Profile

• 5+ years of experience as an Executive Assistant or in a similar high-level administrative role, ideally in the financial services industry.
• Experience with SAP Concur for expense and travel management is required.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); knowledge of Teams and SharePoint is a plus.
• Exceptional organizational and time management skills; able to multitask and prioritize in a fast-paced environment.
• Strong written and verbal communication skills.
• High level of discretion and professionalism in handling sensitive information.
• Bachelor's degree preferred but not required.

Job Offer

• Competitive hourly rate
• Amazing opportunity within the Financial Services industry.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.